Ultra BMSDocs
Demo

Manage parking spots

Keep a register of every parking spot in a building, see which are free on a floor plan and which tenant holds each of the others.

PortfolioUpdated 07/10/2026 · 2 min read

In this article

Getting startedStepsStatuses and tagsFAQ

Getting started

Open Property › Portfolio › Parking spots. The page shows the spots of the building you are working in: how many there are, how many are free, assigned or out of service, and one floor plan for each level.

Before you start

  • The building and its levels are set up in Property › Portfolio › Properties.

Steps

Read the overview. The four tiles at the top count Total spots, Available, Assigned and Under maintenance. Below them, the status pills 2 (All, Available, Assigned, Maintenance) and the zone chips (Visitor, EV, Accessible) narrow the floor plan. Pick a level in the list on the left to see its plan 3. To register a new spot, click Add spot 1 and enter the spot number, level, tag and the default annual fee.

The Parking spots page with the totals, the filters, the level list and the floor plan.
  1. Add spot
  2. Status filters
  3. The floor plan of a level

Click a spot on the floor plan 1 to open its drawer. For an assigned spot the drawer shows the tenant 2, the date it was assigned, its level, tag and size, and whether the fee is included in the lease or charged separately. Edit assignment 3 changes the assignment, and Release tenant gives the spot back.

The floor plan of Basement 1 with an assigned spot selected and its drawer open on the right.
  1. The selected spot
  2. The tenant it is assigned to
  3. Edit assignment

Switch to the list when you want to scan or sort every spot. Click List 1 next to Map. The table shows each spot with its status, tenant, unit, annual fee, tag and the date it was assigned. Use the tag chips such as EV 2 to narrow it, and click a status 3 to open the spot.

The Parking spots list with every spot of the building, its status, tenant, fee and tag.
  1. The List view
  2. The EV tag filter
  3. A spot status

Tip — Use Edit spot details in a spot’s drawer to change its fee, tag or notes. Mark a spot Under maintenance while it is blocked, so nobody is assigned to it.

Statuses and tags

Name: Available
What it means: Free. Nobody holds it.
Name: Assigned
What it means: Held by a tenant until the assignment end date.
Name: Under maintenance
What it means: Temporarily unavailable.
Name: Standard, Visitor, EV, Accessible
What it means: The tag of a spot: a normal bay, a timed visitor bay, a bay with an EV charger or an accessible bay.

FAQ

Is the parking fee added to the rent?

Only when the spot is assigned with the fee charged separately. The drawer of an assigned spot shows whether its fee is included in the lease or charged separately.

Where do parking spots show up in a quote?

A quote asks how many parking spots the tenant wants and the parking fee, so the lease can carry them from the start.

Related guides

Was this helpful?