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Chart of accounts

The list of ledger accounts your documents post to. See balances, add an account of your own, and know which accounts the system manages for you.

FinanceUpdated 07/10/2026 · 2 min read

In this article

Read the chartAdd an accountOpen an accountFAQ

Before you start

  • A finance role, such as Admin or Finance Manager.

Read the chart

Open Finance › Chart of accounts. The period picker 1 sets the dates the balances cover.

The chart of accounts with the period picker, the Export menu, the New account button and the account list
  1. Period for the balances
  2. Export as PDF or Excel
  3. New account
  4. Locked marks an account the system manages

Use Export 2 to download the chart as PDF or Excel.

An account marked Locked 4 is a system account. Documents post to it automatically and you cannot edit it.

Column: Code
Shows: The account number. Codes run from 1000 to 5999.
Column: Account
Shows: The name. A system account has a small flag.
Column: Type
Shows: Asset, liability, equity, income or expense.
Column: Balance
Shows: The balance for the period, in AED, with the change from the period before.
Column: Status
Shows: Active, Inactive, or Locked for a system account.

Add an account

Click New account 3 in the page header.

Choose the Account type 1. The Account code 2 fills with the next available code.

The New account dialog with Account type, Account code and Account name
  1. Account type
  2. Account code
  3. Account name

Type the Account name 3. Choose a Parent account, or leave it blank for a top-level account. Add a Description if it helps.

Leave Active account on and save.

Open an account

Search for an account, open the menu at the end of its row, and choose Open account page. The strip under its balance shows the Parent, the Normal balance and the Posting source 1.

An account with its closing balance and the Parent, Normal balance and Posting source details
  1. Posting source: Automatic or Manual
  2. Closing balance

Automatic means the system posts to it. Manual means an account you created. Choose View ledger in the same menu, or click the row, to read the postings to the account.

Important — Never reuse a code for a different meaning. If an account is no longer needed, make it inactive instead, so past postings stay readable.

FAQ

Why can I not edit an account?

It is a system account, shown as Locked. The system manages these automatically.

Can I delete an account?

Not one that has postings, and never a system account. Make it inactive instead, so past postings stay readable.

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